Avis Budget Group Assistant Admin I - ACS in Newark, New Jersey

Avis Budget Group operates two of the most recognized brands in the global vehicle rental industry through Avis Rent A Car System, LLC (Avis) and Budget Rent A Car System, Inc. We are currently searching for a dedicated full-time Administrative Assistant.


  • Lead the planning of on-site activities and assist management with recognition events

  • Administer employee changes (leave of absence, pay increases, title changes and termination

  • Assist with recruiting events and on-boarding new hires and deliver compliance training

  • Maintain compliance and recertification of I-9’s and ensure all new hire documents are completed timely and accurately

  • Execute time sensitive transactions for union employees; maintain employee files

  • Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information)

  • Establishes and maintains positive working relationships with contacts both within company and outside vendors

  • Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, payroll and records control

  • Schedules conferences, appointments, meetings and travel arrangements for management

  • Reads and screens correspondence, on a daily basis; identifies critical issues within identified parameters and prioritizes correspondence

  • Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities

  • Assists team with copying, filing, communications, internet research requests, etc.

  • Prepares purchase orders and processes invoices and expense reports for payment

  • Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested

  • Anticipates needs and completes special projects as assigned

  • Performs other support duties as assigned

  • Assists with compliance with EEO, OFCCP, FLSA, FMLA, AAP and all other State and Federal employment laws

  • Performs all other duties as assigned

Minimum Qualifications:

  • High School or equivalent required; two year degree or higher education is a plus.

  • At least 4 years of professional administrative support experience in a professional office environment.

  • Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.

  • Strong detail and quality orientation.

  • Exceptional written and verbal communication skills; excellent telephone etiquette

  • Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail

  • Must have ability to plan and prioritize workload to meet day to day needs

  • Must demonstrate a sense of urgency and the ability to work in a fast paced environment

  • Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar

  • Ability to maintain confidentiality and exercise discretion with regard to confidential and sensitive information

  • Ability to read and comprehend basic instructions, short correspondence, and memos

  • Ability to work on multiple projects concurrently and capable of working with little direct supervision

  • Proficiency with Microsoft Office Suite\ software including Word, Excel, PowerPoint and Outlook; proficient in use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc. Excellent word-processing skills (50 - 60 wpm) and business writing ability

Avis Budget is an EO employer – M/F/Vets/Disabled

The information listed in this advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. Your response to this ad may result in your being considered for employment with an affiliated company of Avis Budget Group, the publicly traded parent company of Avis Budget Car Rental, LLC and its subsidiaries.

This advertisement does not constitute a promise or guarantee of employment.